Document Scanning

Secure, space-saving, time-saving, high speed, high quality document scanning is the simple cost effective way to store your documents. Sophisticated scanners have the capacity to scan over 500,000 pages per day into almost any format including JPG, TIF, PDF, HTML and OCR. There is special software that can recognise hand-written and computer printed characters, ticks, crosses, bar codes etc, and integrates with other computer applications and databases.

On a single CD ROM you can store up to 3 filing cabinets of paper including invoices, correspondence, documents, books and magazines for easy storage, access and duplication saving the many hours that are lost each week by office workers searching for files and information.

Most companies backup their electronic data but use old-fashioned filing to store vital bits of paper. A devastating fire can cause enormous practical problems for businesses driving some to the wall. CD ROM disks can be duplicated and stored in a number of secure places.

Document Scanning Companies

Document scanning companies will collect your documents direct from your office and once scanned securely shred the documents if required and supply a security certificate as proof. If you do not wish the documents to leave your office, some document scanning companies will provide scanning on site.

Government departments use specific document scanning companies where the security arrangements are audited on a regular basis. Once scanned, documents on CD ROM can be easily viewed or transferred to a webserver for secure password protected access anywhere in the world.

In-house document scanning

Alternatively, it is feasible to undertake the scanning yourself. Leading manufacturers of scanning equipment for business documents include Agfa, Banctec, Bell + Howell, Canon, Contex (large format), Epson, Fujitsu, Imaging Business Machines, Kodak, Microtek, Océ, Panasonic, Ricoh, UMAX, Xerox and VisionShape with Zeutschel suitable for book scanning.

When considering which scanner to buy, you should work out what your average daily volume is likely to be, the type of documents to be scanned i.e. whether double-sided scanning is required, the size and texture of the original paper and whether you require colour scanning. Damaged and delicate documents may also require a flatbed scanner.

Document scanning is a simple, cost-effective time-saving way of sharing information within your organisation while also securing it from fire and flood and even theft. We have listed on the right of your screen links to a number of relevant standards relating to document scanning.

Other Business Outsourcing related pages

Business Outsourcing

Business Outsourcing can help reduce the costs of running many aspects of your business.

Document Management

Good document and inforamtion management is vital for business. It will reduce costs associated with paper storage and make sharing information between people and offices easier.

Document Management FAQs

A selection of Document Management FAQs provided by a UK document management company.

Document Imaging

Document imaging and scanning is the simple solution to disseminating information. Transferring images into electronic format saves valuable time normally spent searching through archives or requesting files stored offsite. Companies who utilise document imaging and scanning services become more efficient and responsive to customers by accessing relevant information rapidly, and responding to queries more quickly.

Document Imaging Management

Maximizing the value of information locked in an organisation’s documents requires placing information at the fingertips of decision-makers working in remote offices. Good Document Imaging Management gives your people instant access to information at all times of the day and night, allowing your staff to work at peak levels of productivity.

Document management Policy

A Document management Policy establishes documents as important organisational assets with procedures for their classification, structure, s ecurity, management and monitoring

Document management Software

There is a good choice of document management software companies supplying document management software and document scanning software for all your business requirements. Document management software and products include solutions for document scanning and capture, automated document import, forms capture, storage and archival, workflow automation and records management.

Document management software services

Document management solutions

The discipline of good document management is vital for business. Good Document management solutions will reduce costs associated with paper storage and photocopying, make sharing information between people, offices and continents easy

Document management solutions can also prevent the disruption of day-to-day business caused by natural disasters such as fire and flood and human misfiling.

Document management systems

Document Management Systems can be divided into two basic categories: Document management systems which run as separate document management applications alongside the document processing programs (non-integrated DMS) and those in which document management functionality is integrated into the operating system.