Document scanning systems

There are almost as many document scanning systems as there are shapes and sizes of source material including systems for large format document scanning. There is special software that can recognise hand-written and computer printed characters, ticks, crosses, bar codes etc, and integrates with other computer applications and databases.

Document scanning systems handle bulk scanning of documents, scanning of drawings & photographs, microfilm scanning, microfiche scanning and the scanning of books and delicate originals.

Bulk Document Scanning

Sophisticated high speed duplex scanners have the capacity to scan over 500,000 pages per day into most formats including TIF, PDF, OCR, HTML, JPG and many more.

Drawing Scanning

Large format scanners can cope with drawings of up to 40" wide and of any length.

Microfilm Scanning

You can scan and archive microfilm and keep the information with all your other documents so that any user can access them instantly from their desktop. All forms of microfilm including rolls can be scanned including, microfiche, COM, 16mm up to full plate, X-Ray film and photographic negatives.

Data Entry

If you send out survey forms, standard response cards, applications or order forms then the extraction of data from them can be automated which will reduce entry costs substantially.

Post Room Services

Certain companies can handle all of your typical incoming post room functions from receiving mail through to scanning and distribution. PO box numbers can be set up with mail fulfilment facilities to administer your mail, mailshots or even marketing and survey returns.

Data Conversion Services

Most data conversion services offer a wide range of EDMS format conversion services that can read optical formats, WORM, CD, tape and disc data and convert both the image/document files as well as the associated index data.

Book Scanning

There are specialised scanners that can delicately handle the scanning of even the most fragile book and documents without any contact to the original pages. Once scanned, images can be converted into PDF, HTML or other formats making them instantly accessible on the web.

The document scanning industry offers secure, space-saving, time-saving, high speed, high quality document scanning into almost any format for easy storage, access and duplication. Listed on the right of your screen are links to a number of companies that provide a document scanning systems and service.

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Good document and inforamtion management is vital for business. It will reduce costs associated with paper storage and make sharing information between people and offices easier.

Document Management FAQs

A selection of Document Management FAQs provided by a UK document management company.

Document Imaging

Document imaging and scanning is the simple solution to disseminating information. Transferring images into electronic format saves valuable time normally spent searching through archives or requesting files stored offsite. Companies who utilise document imaging and scanning services become more efficient and responsive to customers by accessing relevant information rapidly, and responding to queries more quickly.

Document Imaging Management

Maximizing the value of information locked in an organisation’s documents requires placing information at the fingertips of decision-makers working in remote offices. Good Document Imaging Management gives your people instant access to information at all times of the day and night, allowing your staff to work at peak levels of productivity.

Document management Policy

A Document management Policy establishes documents as important organisational assets with procedures for their classification, structure, s ecurity, management and monitoring

Document management Software

There is a good choice of document management software companies supplying document management software and document scanning software for all your business requirements. Document management software and products include solutions for document scanning and capture, automated document import, forms capture, storage and archival, workflow automation and records management.

Document management software services

Document management solutions

The discipline of good document management is vital for business. Good Document management solutions will reduce costs associated with paper storage and photocopying, make sharing information between people, offices and continents easy

Document management solutions can also prevent the disruption of day-to-day business caused by natural disasters such as fire and flood and human misfiling.

Document management systems

Document Management Systems can be divided into two basic categories: Document management systems which run as separate document management applications alongside the document processing programs (non-integrated DMS) and those in which document management functionality is integrated into the operating system.