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Document management solutions

The discipline of good document management is vital for business. Good document management solutions will:

• Reduce costs associated with paper storage and photocopying
• Make sharing information between people, offices and continents easy
• Prevent the disruption of day-to-day business caused by natural disasters such as fire and flood and human misfiling.

There is a good choice of document management software and document scanning software for all your business requirements.

Document management software and products include solutions for document scanning and capture, automated document import, forms capture, storage and archival, workflow automation and records management.

The benefits include reduced storage space requirements, reduced staff overheads, improved business compliance and better business continuity.

This page gives summary information on document management solutions. For a more detailed comparison of the document management solutions available, contact a document management company that specialises in providing both document management solutions and consultancy to businesses.

TokOpen is a powerful system that goes beyond the conventional capture and storage of documents. You can centrally manage the flow of documents throughout your organisation, while also maintaining constant document and user security by controlling who can see which documents and what they are permitted to do.

By linking TokOpen with your existing systems it provides your staff with immediate on line access whilst the management retains full control and document security.

TokOpen includes as standard the frequently used document management functions. To avoid purchasing functions not required, you have the flexibility to select the functionality required within the core TokOpen product.

Irrespective of the number of users, you retain the flexibility to implement a TokOpen system for simple archive and retrieval, or an integrated system linking to your existing systems with advanced security and workflow. Separate TokOpen modules are also available to support the more specialist functions.

Windream Document Management system uses a Windows like operating environment to provide integrated document management solutions.

Windreams' product line includes software solutions for:
• document management
• document archiving
• SAP integration
• COLD
• document management web portal

Windream's modular architecture allows you to choose successively those modules which best suit your company's needs.

b-Wize provides companies who want to do away with manual processing of paper documents with an automated solution which can classify, automatically index and then route just about any document.

b-Wize scans-in all documents that your company receives - even unstructured or handwritten ones - and transforms them into useful information for users. The result: unprecedented productivity gains, and improved document and information management across the company. The data can be automatically sent to an RFP, Accounts system, CRM solution or document management system with scanned images thereby reducing capture and data input costs by up to 80%.

Alchemy captures, organizes, stores, and integrates unstructured data

Business decisions - you make them every day. But are you making the best decisions, quickly, using all of the information within the company? Sure, you have reports set up for data that lives in your relational databases. That's structured data. But what about your unstructured data? You know the data that lives in PC applications like Microsoft Word and Adobe Acrobat and all the data in emails, faxes, and even photographs. For example, using Alchemy, the globally dispersed sales force of a multi-national corporation accesses and researches sales and marketing data created in different applications, empowering them to make better business decisions. Alchemy customers understand the value of good business decisions based on all facts.

An Alchemy solution allows you to combine and organize many different formats, such as computer reports, electronic documents and paper-based records, into a single repository that you can search. You provide open or secured access to the data for everyone in your business or throughout your partner network. Users choose how to access the information either via the Internet, LAN/WAN, Intranet or CD.

By implementing Alchemy, your company will:
• Improve business decisions by making all of the data regarding a particular topic readily accessible
• Increase internal efficiencies by reducing the time employees spend looking for information and increasing the time they can spend with customers and vendors
• Enhance customer service by shortening delays. With Alchemy, finding and reproducing documents is faster and easier than working with documents normally stored in filing cabinets. Because the search engine has the ability to e-mail or print any document retrieved from the Alchemy repository, customer queries are addressed immediately
• Supply complete information to vendors, customers and government agencies, no matter how many different sources, on one set of CDs or via the Internet
• Reduce costs of handling, storing and duplicating paper documents and, in some cases recreating documents because the originals were lost

And, Alchemy is scalable. For small to medium companies or departments within larger organizations, there is Alchemy Gold. For large enterprises, there is Alchemy Premium. For global companies that want to provide Internet access from any of their offices, there is Alchemy Web Server. There's also Alchemy Pro for service bureaus.

For embedding Alchemy into software applications, there is the Alchemy Application Development Environment.

Kofax Ascent Capture enables you to scan paper documents at a central office or at remote sites. After you've scanned a document, you can index and store an image of the document, or just the data. You can also capture e-docs and other digital files. Whichever you need, Ascent Capture has you covered.
For documents, Ascent Capture boasts the fastest, most flexible scanning and automated indexing around.

For data, Ascent Capture automatically identifies forms and performs highly accurate recognition of handwriting (ICR), machine print (OCR), check marks (OMR) and bar codes to extract even the toughest data from scanned images.

For scanning at remote sites, the Ascent Capture Internet Server enables distant offices to easily scan documents for processing at a central system, saving time and shipping costs and eliminating the possibility of lost documents.

Ascent Capture supports scanners from various manufacturers and multi-function peripherals from Lexmark.

And with Ascent Capture 7, you can now capture e-docs and other digital files using the same proven capture process. Ascent 6 also introduces the optional Web Validation Server, a powerful module that enables your organisation to distribute Ascent's indexing and validation capabilities to anyone with an Internet connection and a standard Web browser.

Ascent Capture delivers all three key features of production capture i.e. document capture, data capture, and Internet capture -- in a single, low-cost application. And Ascent Capture 7 provides all these features in a package that's flexible and allows you to customise it for the most complex, highest-volume enterprise applications.

Kofax technology offers an ideal way to scan paper mail and distribute it as digital images.

By only requiring a browser and an Internet connection, indexing operations can be performed by part-time workers at home or by subject-matter experts in their offices or other time zones using Kofax Web Validation Server. You get validation where you need it.

The Ascent Capture Web Validation Server also provides the following benefits:
• Low ongoing cost due to the use of standard Internet connections and browsers, and no per-user license fees
• No end user installation or updating at remote sites, since the application is a Java thin client
• Flexibility when adding new operators or accommodating increased workload
• Centralized control for administrators through browser-based Remote Batch Manager

Benefits of Document mangement solutions

Maximizing the value of information locked in an organization’s documents requires putting it in the hands of decision-makers when and where it’s needed most. From staff in remote offices, to clients, the public and regulatory officers, individuals within and beyond your organization rely upon fast information access to work at peak productivity.

Efficient document management can be a simple, cost-effective time-saving way of sharing information within your organisation while also securing it from fire and flood and even theft. We have listed on the right of your screen links to a number of companies and to organisations that provide document management solutions

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Document management Software

There is a good choice of document management software companies supplying document management software and document scanning software for all your business requirements. Document management software and products include solutions for document scanning and capture, automated document import, forms capture, storage and archival, workflow automation and records management.

Document management software services

Document management software services

Document management solutions

The discipline of good document management is vital for business. Good Document management solutions will reduce costs associated with paper storage and photocopying, make sharing information between people, offices and continents easy

Document management solutions can also prevent the disruption of day-to-day business caused by natural disasters such as fire and flood and human misfiling.

Document management systems

Document Management Systems can be divided into two basic categories: Document management systems which run as separate document management applications alongside the document processing programs (non-integrated DMS) and those in which document management functionality is integrated into the operating system.

Document Scanning

Secure, space-saving, time-saving, high speed, high quality Document Scanning is the simple cost effective way to store your documents.

Document Scanning Systems

Document Scanning Systems handle bulk scanning of documents, scanning of drawings & photographs, microfilm scanning, microfiche scanning and the scanning of books and delicate originals.

Electronic Document Management

This page explains the need for the effective management of electronic documents as a strategic corporate resource and how electronic document management can help acheive this.

Web Based Document Management

Web Based Document Management includes designing and implementing a cost-effective online document based system to maintain vital records at web hosting sites utilising online based document management.