Document management software
There is a good choice of document management software and document scanning software for all your business requirements.
Document management software and products include solutions for document scanning and capture, automated document import, forms capture, storage and archival, workflow automation and records management.
The benefits include reduced storage space requirements, reduced staff overheads, improved business compliance and better business continuity.
This page gives summary information on some types of document management software. For a more detailed comparison of document management software contact a document management company that specialises in selling and supporting a variety of leading products.
TokOpen is a powerful system that goes beyond the conventional capture and storage of documents. You can centrally manage the flow of documents throughout your organisation, while also maintaining constant document and user security by controlling who can see which documents and what they are permitted to do.
By linking TokOpen with your existing systems it provides your staff with immediate on line access whilst the management retains full control and document security.
The portfolio of TokOpen products enables you to:
• capture and index different types of documents
• centrally manage document storage, security, and user permissions
• link documents and folders with existing systems
• provide secure access to folders and documents from existing systems and web browsers
• manage the flow of documents between staff, departments and other companies.
TokOpen includes as standard the frequently used document management functions. To avoid purchasing functions not required, you have the flexibility to select the functionality required within the core TokOpen product.
Irrespective of the number of users, you retain the flexibility to implement a TokOpen system for simple archive and retrieval, or an integrated system linking to your existing systems with advanced security and workflow. Separate TokOpen modules are also available to support the more specialist functions.
When purchasing TokOpen you automatically join the support and maintenance program. The annual price you pay is directly linked to the number of TokOpen users accessing the system. In return you will receive the latest software when new versions of the TokOpen products you are using are released.
Facilities include:
Central control of all of your documents
Quick search for documents
Security
Auditing
Disaster recovery
Business process improvements
Reducing operating costs
Easy to use
Easy to administer
Ability to use existing applications
Links to your existing software without programming
File same document in more than one place
Function to create different versions of the same document
Windream Document Management Software has been enhanced with the functionalities of a Document Management System (DMS) using the patented VFS technology. Windream has thereby created the first operating system with integrated document management.
Windream’s product line includes software solutions for:
• document management
• document archiving
• SAP integration
• COLD
• document management web portal
Windream's modular architecture allows you to choose successively those modules which best suit your company's needs.
Existing document management solutions are too expensive for small and mid-sized businesses. With licenses costing approximately 1,000 Euros per workstation, document management applications have been out of reach for all but the big corporations. Windream, with its patented VFS technology, changes this situation. The technical approach used in developing this system reduced the total cost of development, allowing the management to pass the savings on to customers.
Document Management Systems can be divided into two basic categories: document management systems which run as separate document management applications alongside the document processing programs (non-integrated DMS) and those in which document management functionality is integrated into the operating system.
Windream in almost any way you want and can easily be integrated into your IT environment. Customisation to a user's special needs can be accomplished using simple VB scripts. In this manner indices can automatically be applied from Microsoft Outlook or Microsoft Office files - the user simply chooses the appropriate file template.
Naturally, Windream also offers the same functions as traditional DM systems. Windream is modularly constructed, allowing you to assemble "your" system with existing modules. You pay only for those functions you really need.
b-Wize provides companies who want to do away with manual processing of paper documents with an automated solution which can classify, automatically index and then route just about any document.
b-Wize scans-in all documents that your company receives - even unstructured or handwritten ones - and transforms them into useful information for users. The result: unprecedented productivity gains, and improved document and information management across the company. The data can be automatically sent to an RFP, Accounts system, CRM solution or document management system with scanned images thereby reducing capture and data input costs by up to 80%.
Alchemy captures, organizes, stores, and integrates unstructured data. It allows you to combine and organize many different formats, such as computer reports, electronic documents and paper-based records, into a single repository that you can search. You provide open or secured access to the data for everyone in your business or throughout your partner network. Users choose how to access the information either via the Internet, LAN/WAN, Intranet or CD.
By implementing Alchemy, your company will:
• Improve business decisions by making all of the data regarding a particular topic readily accessible
• Increase internal efficiencies by reducing the time employees spend looking for information and increasing the time they can spend with customers and vendors
• Enhance customer service by shortening delays. With Alchemy, finding and reproducing documents is faster and easier than working with documents normally stored in filing cabinets. Because the search engine has the ability to e-mail or print any document retrieved from the Alchemy repository, customer queries are addressed immediately
• Supply complete information to vendors, customers and government agencies, no matter how many different sources, on one set of CDs or via the Internet
• Reduce costs of handling, storing and duplicating paper documents and, in some cases recreating documents because the originals were lost
Alchemy is also scalable. For small to medium companies or departments within larger organizations, there is Alchemy Gold. For large enterprises, there is Alchemy Premium. For global companies that want to provide Internet access from any of their offices, there is Alchemy Web Server. There's also Alchemy Pro for service bureaus.
For embedding Alchemy into software applications, there is the Alchemy Application Development Environment.
Kofax Ascent Capture enables you to scan paper documents at a central office or at remote sites. After you've scanned a document, you can index and store an image of the document, or just the data. You can also capture e-docs and other digital files. Whichever you need, Ascent Capture has you covered.
For documents, Ascent Capture boasts the fastest, most flexible scanning and automated indexing around.
For data, Ascent Capture automatically identifies forms and performs highly accurate recognition of handwriting (ICR), machine print (OCR), check marks (OMR) and bar codes to extract even the toughest data from scanned images.
For scanning at remote sites, the Ascent Capture Internet Server enables distant offices to easily scan documents for processing at a central system, saving time and shipping costs and eliminating the possibility of lost documents.
Ascent Capture supports scanners from various manufacturers and multi-function peripherals from Lexmark.
And with Ascent Capture 6, you can now capture e-docs and other digital files using the same proven capture process. Ascent 6 also introduces the optional Web Validation Server, a powerful module that enables your organisation to distribute Ascent's indexing and validation capabilities to anyone with an Internet connection and a standard Web browser.
Ascent Capture delivers all three key features of production capture i.e. document capture, data capture, and Internet capture, in a single, low-cost application. And Ascent Capture 6 provides all these features in a package that's flexible allowing you to customise it for the most complex, highest-volume enterprise applications.
Kofax technology offers an ideal way to scan paper mail and distribute it as digital images.
Custom Modules
Custom modules enhance and extend your specific needs. As the "Operating System of Capture", Ascent uses custom modules to provide additional capabilities to your Ascent Capture process.
A custom module such as Neurascript enhances your Ascent Capture system to deliver the most powerful forms processing available.
Internet Capture
Today, most organisations that have remote offices are forced to either ship their paper documents to a central site for scanning, scan the documents to CD, or rely on low quality fax. The Ascent Capture Internet Server offers a compelling alternative for remote capture of business documents, providing all of the following benefits:
• Low ongoing cost through the use of standard Internet connections
• Easy installation, since remote stations use standard copies of Ascent Capture and all configuration is controlled centrally, not at the remote sites
• Better document integrity because paper documents never leave the originating office and can never be lost in transit
• Fast access to data, since scanned images can be transmitted to the central site in real time and then released to your back-end system for immediate retrieval
• Increased security because documents are never handled by personnel outside the local site http://www.data-management-software.co.uk/kofax/ascent-capture.htm - top#top
Web Validation Server
By only requiring a browser and an Internet connection, indexing operations can be performed by part-time workers at home or by subject-matter experts in their offices or other time zones. You get validation where you need it. The Ascent Capture Web Validation Server also provides the following benefits:
• Low ongoing cost due to the use of standard Internet connections and browsers, and no per-user license fees
• No end user installation or updating at remote sites, since the application is a Java thin client
• Flexibility when adding new operators or accommodating increased workload
• Centralized control for administrators through browser-based Remote Batch Manager
Designed for Any Industry
More than 20,000 licenses of Ascent Capture have been sold to industries as diverse as state and local government, manufacturing, transportation, financial services, insurance, healthcare, accounting, legal, and many others.
Efficient document management software is a simple, cost-effective time-saving way of sharing information within your organisation while also securing it from fire and flood and even theft. We have listed on the right of your screen links to a number of companies and organisations that provide document management software & systems
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Document management Software
There is a good choice of document management software companies supplying document management software and document scanning software for all your business requirements. Document management software and products include solutions for document scanning and capture, automated document import, forms capture, storage and archival, workflow automation and records management.
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