Document management software
There is a good choice of document management software and document scanning software for all your business requirements.
Document management software and products include solutions for document scanning and capture, automated document import, forms capture, storage and archival, workflow automation and records management.
The benefits include reduced storage space requirements, reduced staff overheads, improved business compliance and better business continuity.
This page gives summary information on some types of document management software. For a more detailed comparison of document management software contact a document management company that specialises in selling and supporting a variety of leading products.
FileStore EDM offers a powerful and comprehensive document management and workflow system enabling you to centrally manage your documents and their associated business processes.
FileStore EDM and its associated graphical workflow BPM module works completely within a web browser making your documents and business processes instantly available from any internet or intranet connected client PC. With over 5,000 clients in use by Central Government, Local Authority and large Blue Chip private companies it has an enviable and proven track record for delivering creative, state of the art EDM and BPM solutions with a fast ROI.
FileStore EDM eliminates unstructured electronic file and paper document stores by automatically structuring information in an easy to access database which uses Microsoft's latest .Net technology and robust SQL server at its core. Information can be as structured or unstructured as you like and unique powerful full text search tools enable users to easily access anything right down to a specific keyword within the content of a MS Office document, paper document or even email attachment.
Documents can be added to Filestore by scanning, saving direct from within MS Office, automatic integration with email servers or even from MFD copier devices at any site. This leads to a very fast adoption of the system and a fast "payback" period.
FileStore EDM's compliance modules allow you to rapidly solve issues such as ISO 15489 records management, Sarbanes Oxley, FSA, BS BIP0008 and BASEL II / IFRS compliance. We also offer a tailored set of consultancy packages to help you implement these into your own policy frameworks and carry out ongoing compliance audits in the future.
FileStore products enable you to:
- capture, manage and find any type of document or information
- automate business processes (FileStore BPM)
- centrally manage document storage, security, and user permissions
- link documents and folders with existing systems and data
- provide secure access to documents from existing legacy system (image enabling)
- manage the flow of documents between mailroom, staff and other companies
Visit FileStore document management software for more information.
TokOpen is a powerful system that goes beyond the conventional capture and storage of documents. You can centrally manage the flow of documents throughout your organisation, while also maintaining constant document and user security by controlling who can see which documents and what they are permitted to do.
By linking TokOpen with your existing systems it provides your staff with immediate on line access whilst the management retains full control and document security.
The portfolio of TokOpen products enables you to:
• capture and index different types of documents
• centrally manage document storage, security, and user permissions
• link documents and folders with existing systems
• provide secure access to folders and documents from existing systems and web browsers
• manage the flow of documents between staff, departments and other companies.
TokOpen includes as standard the frequently used document management functions. To avoid purchasing functions not required, you have the flexibility to select the functionality required within the core TokOpen product.
Irrespective of the number of users, you retain the flexibility to implement a TokOpen system for simple archive and retrieval, or an integrated system linking to your existing systems with advanced security and workflow. Separate TokOpen modules are also available to support the more specialist functions.
When purchasing TokOpen you automatically join the support and maintenance program. The annual price you pay is directly linked to the number of TokOpen users accessing the system. In return you will receive the latest software when new versions of the TokOpen products you are using are released.
Facilities include:
Central control of all of your documents
Quick search for documents
Security
Auditing
Disaster recovery
Business process improvements
Reducing operating costs
Easy to use
Easy to administer
Ability to use existing applications
Links to your existing software without programming
File same document in more than one place
Function to create different versions of the same document
Windream Document Management Software has been enhanced with the functionalities of a Document Management System (DMS) using the patented VFS technology. Windream has thereby created the first operating system with integrated document management.
Windream’s product line includes software solutions for:
• document management
• document archiving
• SAP integration
• COLD
• document management web portal
Windream's modular architecture allows you to choose successively those modules which best suit your company's needs.
Existing document management solutions are too expensive for small and mid-sized businesses. With licenses costing approximately 1,000 Euros per workstation, document management applications have been out of reach for all but the big corporations. Windream, with its patented VFS technology, changes this situation. The technical approach used in developing this system reduced the total cost of development, allowing the management to pass the savings on to customers.
Document Management Systems can be divided into two basic categories: document management systems which run as separate document management applications alongside the document processing programs (non-integrated DMS) and those in which document management functionality is integrated into the operating system.
Windream in almost any way you want and can easily be integrated into your IT environment. Customisation to a user's special needs can be accomplished using simple VB scripts. In this manner indices can automatically be applied from Microsoft Outlook or Microsoft Office files - the user simply chooses the appropriate file template.
Naturally, Windream also offers the same functions as traditional DM systems. Windream is modularly constructed, allowing you to assemble "your" system with existing modules. You pay only for those functions you really need.
b-Wize provides companies who want to do away with manual processing of paper documents with an automated solution which can classify, automatically index and then route just about any document.
b-Wize scans-in all documents that your company receives - even unstructured or handwritten ones - and transforms them into useful information for users. The result: unprecedented productivity gains, and improved document and information management across the company. The data can be automatically sent to an RFP, Accounts system, CRM solution or document management system with scanned images thereby reducing capture and data input costs by up to 80%.
Alchemy captures, organizes, stores, and integrates unstructured data. It allows you to combine and organize many different formats, such as computer reports, electronic documents and paper-based records, into a single repository that you can search. You provide open or secured access to the data for everyone in your business or throughout your partner network. Users choose how to access the information either via the Internet, LAN/WAN, Intranet or CD.
By implementing Alchemy, your company will:
• Improve business decisions by making all of the data regarding a particular topic readily accessible
• Increase internal efficiencies by reducing the time employees spend looking for information and increasing the time they can spend with customers and vendors
• Enhance customer service by shortening delays. With Alchemy, finding and reproducing documents is faster and easier than working with documents normally stored in filing cabinets. Because the search engine has the ability to e-mail or print any document retrieved from the Alchemy repository, customer queries are addressed immediately
• Supply complete information to vendors, customers and government agencies, no matter how many different sources, on one set of CDs or via the Internet
• Reduce costs of handling, storing and duplicating paper documents and, in some cases recreating documents because the originals were lost
Alchemy is also scalable. For small to medium companies or departments within larger organizations, there is Alchemy Gold. For large enterprises, there is Alchemy Premium. For global companies that want to provide Internet access from any of their offices, there is Alchemy Web Server. There's also Alchemy Pro for service bureaus.
For embedding Alchemy into software applications, there is the Alchemy Application Development Environment.
Kofax Capture delivers powerful, production-level document and data capture. Formerly Ascent Capture, Kofax Capture collects documents and forms, transforming them into accurate, retrievable information, and delivering it all into your business applications and databases thus speeding up your business processes.
Whatever format your information is in (paper or electronic files) or location (central office, multiple desktops and/or multiple global offices) Kofax Capture can help you capture it quickly and accurately.
Highly compatibility with scanners, capture devices, content/document management systems, workflow applications and databases, No matter what hardware or enterprise applications you choose now or in the future, you can count on Kofax Capture to ensure consistent data capture, indexing and validation of your business information.
Benefits
- Fast flexibile scanning and indexing
- Remote document capture
- Tailored support for business processes
- Seamless integration
Key Features
- Capture Documents, Data, and More
Kofax Capture document capture, provides a fast flexible scanning and indexing solution. Kofax Capture extracts important information such as machine-printed text, bar codes, hand-printed words and even checked boxes.
Kofax Capture uses the same powerful indexing and validation process to capture non paper based information, such as electronic documents. That means your workflow or content management system receives consistently indexed content – no matter what the source – and your benefit from reliable, easy and fast retrieval of all your business information.
- Remote Capture
Kofax Capture Network Server is a proven, reliable method for accelerating and reducing the cost of remote business processes. Included with Kofax Capture, the network server allows you to capture documents and data from your organisation’s remote offices directly into your Kofax Capture system.
- Scalable for Growth
Kofax Capture is a modular application that can be used right out of the box to meet the information capture needs of a specific department, and expanded to meet the complex requirements of a high-volume, mission-critical enterprise. From hundreds to millions of documents per day, Kofax Capture can capture it all.
- Customisable to Meet Your Needs
You can tailor Kofax Capture to support your precise business processes with dozens of plug-and-play modules – from automated document separation, to post scanning, plus automatic classification of unstructured documents and powerful form-processing that extract information from even the most difficult documents. In addition you can write your own modules due to Kofax Capture’s flexible, open architecture.
- Integrates with Workflow and Content Management Applications
Kofax Capture uses standard release scripts to connect seamlessly to business systems from IBM®, Oracle®, Microsoft®, Open Text®, Hyland®, Interwoven®, and many others. Kofax Capture can also export to any ODBC-compatible database or to a delimited ASCII file.
- Kofax Capture Enterprise Edition
Disaster Recovery
Central site automatic fail-over to alternate central sites; 100% retention of remote batches in progress if a central site fails. Provides reliability; business continuity; data integrity; insulation from central site disaster; transparency.Load Balancing
Dynamic, static, or programmatic load-balancing options for remote site image and data uploads. Minimises operational costs.SNMP Monitoring
Monitors and manages Kofax Capture status using SNMP monitoring tools or included viewer. Provides reliability.IBM DB2 Support
IBM DB2 can be used for all Kofax Capture databases. Leverages industry standards; enables alignment with staff knowledge; utilises your company’s preferred database.Oracle Database Support
Oracle Database can be used for all Kofax Capture databases/ Leverages industry standards; enables alignment with staff knowledge; utilises your company’s preferred database.
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Document management Software
There is a good choice of document management software companies supplying document management software and document scanning software for all your business requirements. Document management software and products include solutions for document scanning and capture, automated document import, forms capture, storage and archival, workflow automation and records management.
Document management software services
Document management software servicesDocument management solutions
The discipline of good document management is vital for business. Good Document management solutions will reduce costs associated with paper storage and photocopying, make sharing information between people, offices and continents easy
Document management solutions can also prevent the disruption of day-to-day business caused by natural disasters such as fire and flood and human misfiling.Document management systems
Document Management Systems can be divided into two basic categories: Document management systems which run as separate document management applications alongside the document processing programs (non-integrated DMS) and those in which document management functionality is integrated into the operating system.
Document Scanning
Secure, space-saving, time-saving, high speed, high quality Document Scanning is the simple cost effective way to store your documents.
Document Scanning Systems
Document Scanning Systems handle bulk scanning of documents, scanning of drawings & photographs, microfilm scanning, microfiche scanning and the scanning of books and delicate originals.
Electronic Document Management
This page explains the need for the effective management of electronic documents as a strategic corporate resource and how electronic document management can help acheive this.
Web Based Document Management
Web Based Document Management includes designing and implementing a cost-effective online document based system to maintain vital records at web hosting sites utilising online based document management.
