Document Imaging
Document imaging and scanning is the simple solution to disseminating information.
Document imaging uses software-based computer systems that capture, store and reprint images and is an important part of any enterprise content management system.
Transferring images into electronic format saves valuable time normally spent searching through archives or requesting files stored offsite. Companies who utilise document imaging and scanning services become more efficient and responsive to customers by accessing relevant information rapidly, and responding to queries more quickly.
Almost any original of whatever shape or size can be transferred into the digital domain including:
- Documents from size A8 to A0
- Colour or B/W documents
- Form processing and validation
- Manual indexing and validation
- Barcode indexing from databases
- Full or partial optical character recognition (OCR)
- Microfiche
- Microfilm
- Aperture cards
- Combination jackets
- X-Ray film
- COM (computer output to microfilm
Good document imaging will:
- Reduce costs associated with paper storage and photocopying
- Make sharing information between people, offices and continents easy
- Prevent the disruption of day-to-day business caused by natural disasters such as fire and flood and human misfiling.
Document and information management offers:
Intelligent search for instant document retrieval
- Automated OCR and indexing to reduce labour and clerical mistakes
- Comprehensive security to protect digital archives from unauthorised access
- Electronic and image-only documents with user-defined indexes and digital archiving to provide long-term document preservation.
Maximizing the value of information locked in an organisation’s documents requires placing information at the fingertips of decision-makers working in remote offices. Good document and information management gives your people instant access to information at all times of the day and night, allowing your staff to work at peak levels of productivity.
Document imaging and scanning
Document imaging and scanning companies will collect your files direct from your office and once scanned securely destroy the originals if required and supply a security certificate as proof. If you do not wish the originals to leave your office, some imaging & scanning companies will provide the service on site.
Government departments use specific document imaging and scanning companies where the security arrangements are audited on a regular basis. Once transferred, documents on CD ROM can be easily viewed or transferred to a webserver for secure password protected access anywhere in the world.
Efficient document imaging and scanning can be a simple, cost-effective time-saving way of sharing information within your organisation while also securing it from fire and flood and even theft. We have listed on the right of your screen links to a number of companies that provide this service.